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Physical Security Policy

1. Introduction

1.1 Purpose

The purpose of this Physical Security Policy is to protect Verv Energy’s physical assets, including its facilities, equipment, and personnel, from theft, vandalism, natural disasters, and other potential threats. This policy establishes the standards and procedures necessary to safeguard the company's operations and ensure the safety of all employees and visitors.

1.2 Scope

This policy applies to all Verv facilities, including offices, manufacturing plants, and storage locations. It encompasses all physical assets and infrastructure, including buildings, equipment, and information systems.

1.3 Objectives

  • Ensure the safety and security of all employees, visitors, and contractors.
  • Protect physical assets and infrastructure from damage, theft, and unauthorised access.
  • Minimise disruptions to business operations due to physical security incidents.
  • Comply with all relevant legal and regulatory requirements.

2. Roles and Responsibilities

2.1 Security Manager

  • Oversee the implementation and maintenance of the physical security policy.
  • Conduct regular risk assessments and security audits.
  • Coordinate security training and awareness programmes for employees.
  • Liaise with local law enforcement and emergency services.

2.2 Department Heads

  • Ensure departmental compliance with the physical security policy.
  • Report any security incidents or concerns to the Security Manager.

2.3 Employees

  • Adhere to all physical security procedures and guidelines.
  • Report any suspicious activities or security breaches to their supervisor or the Security Manager.
  • Participate in security training and awareness programmes.

3. Security Measures

3.1 Access Control

  • Verv employees use KISI XXXXXXX

3.2 Surveillance

  • CCTV Cameras: Closed-circuit television (CCTV) cameras are installed in strategically important areas.
  • Security Patrols: Regular security patrols will be conducted to monitor and protect the premises.
  • Lighting: Ensure adequate lighting in all critical areas, including entry points, car parks, and around the perimeter.

3.3 Physical Barriers

  • Perimeter Security: Automated access control kiosk/turnstile is in operation.
  • Locks and Alarms: All entry points, including doors and windows, will be equipped with high-security locks and alarm systems.

3.4 Environmental Controls

  • Fire Protection: Fire alarms, extinguishers, and sprinkler systems will be installed and maintained according to local fire safety regulations.
  • Emergency Lighting: Emergency lighting will be installed in all critical areas to ensure safe evacuation during power outages.

4. Incident Response

4.1 Reporting

  • Incident Reporting: All security incidents, including theft, vandalism, and unauthorised access, must be reported immediately to the Security Manager.
  • Documentation: Detailed records of all security incidents will be maintained, including the nature of the incident, the response actions taken, and the outcomes.

4.2 Response Procedures

  • Emergency Response: In the event of a security breach or emergency, security personnel will follow predefined response procedures, including contacting local law enforcement and emergency services if necessary.
  • Evacuation Plans: Evacuation plans will be developed, posted in visible locations, and regularly drilled to ensure all employees are familiar with the procedures.

5. Training and Awareness

5.1 Employee Training

  • Security Training: Regular training sessions will be conducted for all employees on physical security policies, procedures, and best practices.
  • Drills and Exercises: Periodic drills and exercises will be conducted to test the effectiveness of security measures and employee preparedness.

5.2 Awareness Programmes

  • Security Awareness: Ongoing security awareness programmes will be implemented to keep employees informed about potential threats and the importance of physical security.
  • Communication: Regular updates and reminders about security policies and procedures will be communicated through internal channels.

6. Policy Compliance

6.1 Audits and Inspections

  • Regular Audits: The Security Manager will conduct regular audits and inspections to ensure compliance with the physical security policy.
  • Corrective Actions: Any identified deficiencies will be addressed promptly, and corrective actions will be implemented to prevent recurrence.

6.2 Disciplinary Actions

  • Non-Compliance: Employees found to be in violation of the physical security policy may face disciplinary actions, up to and including termination of employment.
  • Reporting: Any deliberate breach of security protocols must be reported to the Security Manager for investigation.

7. Review and Update

7.1 Policy Review

  • Annual Review: The physical security policy will be reviewed annually to ensure its continued relevance and effectiveness.
  • Updates: The policy will be updated as needed to reflect changes in the threat landscape, technological advancements, and best practices.

8. Conclusion

Verv is committed to ensuring the safety and security of its employees, assets, and operations. This Physical Security Policy provides the framework for protecting the company against physical threats and disruptions. By adhering to the standards and procedures outlined in this policy, Verv can maintain a secure environment conducive to its mission and objectives.